Mobile Consular Mission in Victoria

During the mobile mission, only the following consular services are available:

  • attend to passport applications,

  • administer the oath of allegiance to petitioners for dual citizenship and

  • register qualified overseas Filipino voters.

The Philippine Embassy will start accepting applications from Wednesday 01 November 2017 until all 640 slots are filled up for the mobile mission.

All applicants are required to:

  • Secure an appointment/slot with the Embassy (see instructions below). Due to limited data capture equipment, walk-in applicants (or those without appointments) WILL NOT be accommodated.
  • Submit all required documents. In the absence of any required document, your application cannot be processed.

Important: In the interest of public safety, kindly observe due care and refrain from joining the mobile mission if unwell.

Please note that the office of the Philippine Honorary Consul in Melbourne, located on Level 5, 11 Queens Road, Melbourne, will be OPEN during the mobile mission.

 

I. FOR PASSPORT APPLICATIONS

A. How to secure an appointment

To secure an appointment, please mail the following to the Philippine Embassy, 1 Moonah Place, Yarralumla, ACT 2600:

  1. A duly accomplished ePassport Application Form (available on the Embassy’s website www.philembassy.org.au) with the following required supporting documents:
    a. Photocopy of data page of current passport; and
    b. Photocopy of Australian visa.

2. Additional requirements for the following:

Category of Applicant Requirements
For women changing status from single to married Certified True Copy of Report of Marriage obtained from the Philippine Embassy or Philippine Statistics Authority (PSA) – authenticated Marriage Certificate.
For holders of:

  • Brown Passports or passports issued prior to 01 May 1995
  • Green Passports or passports issued after 01 May 1995
  • Machine Readable Passports (MRP) issued from 2007 to 2010
Certified True Copy of Birth Certificate in Security Paper issued by PSA and a valid ID with picture
For those applying for a
new passport
Certified True Copy of Report of Birth or PSA-authenticated Birth Certificate and valid ID with picture
If a dual citizen Photocopy of the Identification Certificate, Oath of Allegiance and Order of Approval
If old passport is lost and expired An Affidavit of Loss, plus same requirements as for new passport
If old passport is lost and valid An Affidavit of Loss, Police Report, plus same requirements as for new passport
  1. Provide contact information (e-mail address preferred) in the Application Form so that the Embassy can send an email to:
    a. confirm receipt and approval of the application and
    b. inform the applicant of the date and time of appointment.
  2. Important Reminders:
  • Only those with complete requirements will be granted an appointment.
  • Information on the appointment time and day will be emailed to the applicant not later than 29 December 2017.
  • Applicants are advised to check their spam folder as the Embassy’s confirmation email is sometimes misdirected to the said folder. Please note that the Embassy has an auto-reply for all emails received which is not a confirmation of your appointment slot.
  • If an email appointment has not been received, applicants are requested to email the Embassy through mobilemission@philembassy.org.au. Please note that all queries will only be responded to via the email address provided.
  • Confirm with the Embassy whether or not they will be able to attend their appointment so that the slot can be given to someone else if they are unable to apply during the mobile mission.

B. When to be at the mobile site

  • Please be at the mobile site 15 minutes prior to your appointment.
  • The names of applicants for the scheduled appointment slot will be called out. Only the applicant will be allowed to enter the processing area. Please note that there are ten applicants for each laptop per hour whose names are not arranged in chronological order.

C. What to bring to the mobile site

Applicants are required to bring the following:

  1. Original old or current passport, and
  2. Postal Money Order for the ePassport service fee in the amount of AUD 108.00 per applicant payable to the “Philippine Embassy”. Families with several members applying for passports may combine the total fee in one money order.

D. Passport release

All passports are printed in Manila. From the time of application, it takes approximately 8 to 10 weeks for the Embassy to receive the passports from Manila.

Once available, the Embassy will post on its website the list of applicants whose passports are ready for release.

To claim your ePassport by mail or post, please send the following to the Embassy with address: 1 Moonah Place, Yarralumla, ACT 2600 through registered post or express post platinum:

  1. Original old/current Passport;
  2. Photocopy of Official Receipt and
  3. Self-addressed Registered Post or Express Post Platinum.

The old passport will be cancelled by the Embassy and mailed back to the applicant, together with the new passport.

II. FOR DUAL CITIZENSHIP APPLICATIONS

Former natural-born Filipinos who have acquired citizenship of another country (for example, Australia) can reacquire their Philippine citizenship through the provision of the Philippine law Republic Act 9225 (Citizenship Re-acquisition and Retention Act of 2003).

Please visit https://www.philembassy.org.au/dual-citizenship for the complete list of requirements. Only those with approved applications and confirmed appointments will be allowed to take the oath during the mobile mission.

Please note that the Embassy has an auto-reply for all emails received which is not a confirmation of your appointment for the oath-taking ceremony. It is your personal responsibility to make sure that your application has been received and that you have been scheduled for the oath-taking ceremony.

The schedule of oath-taking will be from 1:00 p.m. to 2:00 p.m. on Tuesday 16 January and Thursday 18 January 2018 at Mackillop Room, St. Francis Pastoral Centre, 326 Lonsdale St, Melbourne.

To book an appointment for oath taking, please call the Embassy at (02) 6273 2535 ext. 259.

All dual citizenship applicants who wish to apply for Philippine passports must also secure appointments (see application procedure above). The mobile mission is unable to accommodate dual citizen applicants who have not secured appointments.

III. FOR OVERSEAS VOTER REGISTRATION

The registration and certification of qualified overseas Filipinos has resumed for the purposes of the 2019 National Election.

All citizens of the Philippines, who are abroad or will be abroad during the thirty (30) day voting period from 13 April to 13 May 2019, at least eighteen (18) years of age on the day of the elections and not otherwise disqualified by law, may register.

  1. Personal appearance is a requirement to complete your application. Please complete the OVF No. 1 form which can be downloaded through: https://philembassy.org.au/images/2017/OAV/OVF%20No.%201.pdf.
  2. All applicants with confirmed appointments for passport applications and/or dual citizenship can register at the venue during their appointment time.
  3. For those who do not have appointments for passport applications and/or dual citizenship but wish to register for overseas voting, please email mobilemission@philembassy.org.au.
    You are required to provide the following:
    a. Completed OVF No.1 form;b. Valid Philippine passport to establish his/her identity;c. In case of applicants who availed themselves of the “Citizenship Retention and Reacquisition Act” (RA 9225), the original or Certified True Copy of the Order of Approval of their application to retain or reacquire their Filipino citizenship issued by the Foreign Service Posts (FSPs) (Embassy/Consulate General/Consulate) or their Identification Certificates issued by the FSPs or the Bureau of Immigration; or,d. In case of seafarers, a photocopy of their Seaman’s Book or any other pertinent document.

Contact us

For further queries, please email mobilemission@philembassy.org.au. All queries will only be responded through via the email address provided.

 

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